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A small plant often has stock that is “about right” until a customer order cannot be filled and the store still shows the raw material as present. The floor used it. Nobody wrote the issue.
The store issues material because the supervisor asked. The slip is written later, or the slip is written and the floor uses a different lot. Finished goods are counted when the truck is loaded. In between, the plant is running on memory.
A quality reject makes it worse. Pieces are scrapped on the floor and still sit in the finished-goods number the office quoted to a buyer.
The inventory system follows the job. Material is issued to it. Finished quantity, including rejects, is received from it. Dispatch sells what was received, not what someone hoped was made.
Raw material leaves the store against an order
What the floor made is what dispatch can sell
The book matches a physical check more often
Items, stores and the first production orders
Material leaves the store without an issue, so the book still shows it as available.
The floor and the store count the same item differently.
Finished goods are known only when a truck is loaded.
Rejects stay in the good quantity until someone notices at dispatch.
A rush order is promised from stock that was already issued to another job.
A production order is the job material is issued to.
The store balance falls when the issue is saved, not when someone remembers at night.
Finished quantity is received against that order before dispatch can sell it.
Rejects are a quantity on the order, separate from goods you can ship.
A new promise is checked against what is free, not against what was purchased last month.
Raw, packing and finished. Opening stock is a count, not last year’s sheet.
Issue, make, receive. The old slip is compared before you stop using it.
Sales leave the finished store that production received into.
Another product uses the same stores once the first order matches the floor.
No. Many plants start with item names and quantities the store already uses. Barcodes help when the names are too similar. They are not a condition for the first order.
Yes. The plant record is the issue and the receipt. Your accountant can keep Tally for the books. We do not ask you to throw away the accounts on day one.
The entry is the issue and the finished count, which someone already writes on a slip. We put that slip on the order. If the floor will not write it at all, software will not invent the truth.
Bring one product you make often and the last time the store and the floor disagreed. We enter that job. You should see where the quantity left the book.
A pharmacy or a distributor sells from a pile, then cannot say which batch the customer received. Pharma software keeps batch and expiry on the stock and on the bill.
Mortality, feed issued and eggs collected are written in different books. Poultry software keeps the flock day on one record.
Material, labour and the delay are reported differently from each site. Construction software puts the site day on one job.
Tell us the operation that is breaking. We will walk that screen and send a written quote.
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